VOLUNTEER APPLICATION

2018 CONQUISTADORES CLASSIC

February 26 - March 4, 2018 • Omni Tucson National Resort, Tucson, Arizona


Welcome

On behalf of the Tucson Conquistadores and our youth charity beneficiaries, we thank you for your help and continued support!

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Terms and Conditions

Please read then click Accept and Continue at the bottom.

Age: Unless otherwise approved by the Tournament, you must be at least 18 years of age to be considered for a volunteer position at the tournament. Some positions require 21 years of age.

Transportation/ Accommodation: Volunteers involved in the tournament understand that transportation and accommodation will not be provided by the tournament.

Shift Hours: Volunteer duties are applicable before, during and after the tournament. You will be notified of the shifts (service hours) that you will be required to complete. You will also be notified as to who you will report to (Vice and Committee Chairman). You may be required to attend scheduled trainings and briefings (if any). You will be informed of the location and time of any training(s) and briefing(s) well in advance.

Dress Code: Closed toe shoes (sandals and traditional spikes are not permitted), khaki bottoms, 2018 Volunteer shirt & 2018 Volunteer outerwear. Wearing the ball cap or visor is optional; however, if you choose to wear any hat or visor, it must be the official 2018 Volunteer hat or visor. Your Volunteer credential is required for access to the course. Your uniform and credential are NOT transferable and, if lost, will not be replaced. You will be responsible for the maintenance, cleanliness and laundry of your own volunteer clothing.

Safety: We take pride in observing high standards of safety throughout the tournament. We endeavor to provide you with the safest volunteering conditions possible. As a member of the volunteer team, we ask you to comply with all safety requirements associated with your volunteer position and support related policies and procedures. Please follow the Committee Chairman’s instructions with respect and safety at all times. Volunteers should communicate any and all problems, conflicts or suggestions (safety or otherwise) to their Chairman.

Eligibility: Volunteers are subject to verification or eligibility by background and/or reference checks at the option of PGA TOUR and Tucson Conquistadores. You will not be eligible to volunteer in the future or may be dismissed during the tournament week for (but not limited to) the following:

  • Consumption/being under the influence of alcohol or drugs while on duty
  • Theft
  • Insubordination, abuse or mistreatment of players, fans, tournament staff, visitors, guests or other volunteers
  • Failure to abide by tournament policies and procedures
  • Failure to complete your shift(s) as directed by your Committee Chairman
  • Allowing another person to use your volunteer credential
  • Seeking autographs outside of the designated autograph area
  • Entering restricted areas without proper credentials
  • Cancelling without returning items ordered/purchased as part of the volunteer program
  • Not being punctual and/or leaving your post unattended

Dismissal will NOT entitle any volunteer to a refund of the payment for the Volunteer Package. Tucson Conquistadores, Inc. reserves the right to accept or reject applications in its sole discretion.

Use of Trademarks: Volunteers may not use the tournament name or logo, website content, written agreement or any material and publication that carry the tournament marks in any way without the written permission of PGA TOUR and Tucson Conquistadores, Inc.

Volunteer Credential Terms: Each volunteer grants permission to PGA TOUR and Tucson Conquistadores, Inc. to utilize his or her image or likeness incidental to any live or recorded television or other transmission or reproduction in whole or in part of the Tournament. Volunteers agree not to transmit or facilitate transmission of any account, description, picture, or reproduction of the Tournament, including, without limitation, scoring-related data, without the specific advance written permission of TOUR. Soliciting autographs from Tournament players with intent to sell is prohibited. Volunteers agree not to seek autographs of players in order to sell such autographs and not to pay another person to obtain an autograph. For security purposes, no bags larger than six inches will be permitted onto the golf course, including purses, chair bags, and camera cases. Volunteers hereby consent to the reasonable inspection of their person and property before entering the Tournament, which inspection may include, without limitation, metal detection. No food, coolers, ladders, signs, banners, radios, televisions, firearms, explosive devices, etc. will be permitted on the grounds. All mobile phones, PDA’s and pagers must be on silent or vibrate and must be used in accordance with the posted Mobile Device Policy. NO cameras or camcorders are allowed during tournament rounds. No alcoholic beverages may be brought onto or taken from the grounds of the Tournament. Volunteers agree to abide by all rules and regulations established by the TOUR and the Tournament, and a violation of such rules and regulations, including failure to appear for a scheduled volunteer shift, can be a cause for termination of the license granted herein, forfeiture of the volunteer credential and removal from the Tournament. The volunteer credential cannot be used in a promotion or offered as a prize without permission from the Tucson Conquistadores, Inc. Resale of the volunteer credential is not permitted. It is unlawful to reproduce the volunteer credential. Tucson Conquistadores, Inc. reserves the right to revoke any volunteer credential and cancel all privileges connected therein.


Committee Preferences

Please select your first, second and third choice.  Committee descriptions are below.
Some committees require additional services pre and post event.


I would like to assist the Transportation Committee on Saturday, February 24th and Monday, March 5th transporting courtesy cars. (times TBD)

I would like to be on more than one committee.
Additional Committee Preference:
I would like to be considered for a Committee Chairman or Leadership position.



Admissions/Lost & Found: Assist with selling tournament tickets at admissions gate, check for proper admission credentials, distribute spectator guides and pairing sheets at all entrance gates, provide general information to spectators, collect prohibited items, and maintain Lost & Found.

Caddies Services: Assist with Professional Caddie registration and caddie services throughout tournament week. Distribute and collect towels, caddie bibs, wash caddie bibs nightly, etc. On Wednesday & Thursday of tournament week, assist with registration and management of the Pro-Am Amateur caddie program.

Corporate Hospitality: Provide information and assistance to corporate clients to ensure the best possible experience. Ensure only properly credentialed clients are allowed in private hospitality areas. Assist Marshals with noise control when players approach hospitality areas. Some client interaction necessary.

First Aid/Medical Tents: Oversee volunteers & provide emergency medical care service and medical assistance on tournament grounds during Tournament Week. We welcome professionally trained medical personnel (doctors, paramedics and EMT’s).

Golf Carts: Control inventory and distribution of tournament golf carts.

Long Drive: Record yardage on long drive holes using scoring device provided to you by PGA TOUR staff.

Marshals: Responsible for crowd management, gallery noise control and will assist with the player movement on and off the course due to rain delays or whenever deemed necessary. Assigned to a specific hole for the week.

Media Services: Assist Media Officials with registration and the welcoming of local and national journalists. Oversee general operation of Media Center.

Office Support: Assist in the Tournament Office prior to and during the tournament by providing general administrative duties to include answering the phones, answering questions, taking ticket orders, and assisting with large mailings.

Practice Area: Set-up and maintain the practice facility for the players by stocking and distributing practice range balls, drinks, snacks, etc. Provide gallery control of the practice areas and regulate access for the contestants and tournament officials.

Security: Volunteers will provide various security measures at different locations on and around the golf course. Most of your duty will be checking credentials at various entry points.

Shuttles on Course: Assist with golf carts as they are used for shuttles and transportation on course. Responsible for transporting players and caddies to/from specific areas determined and approved by rules committee.

Special Events: Assist with the coordination, set-up, tear down, registration and operations for all special events prior to and during tournament week. Events include, but are not limited to, Media Day, Volunteer Appreciation Party, Pro-Am, Youth Clinic, Military Appreciation Day, and other events.

Special Needs Guest Services: Provide cart transportation for disabled spectators to and from the bus drop at the main entrance and disabled parking to designated areas on the golf course.

Standard Bearers: Walk inside the ropes carrying standards and marking scores with each group during competitive play and Official Pro-Am (Wed-Sun).

Supply Distribution: Distribute non-alcoholic beverages, coolers on course, and spectator information to appropriate committees. Committee requires lifting of products (ice, beverages and coolers, spectator guides). Volunteers needed Monday – Sunday.

Transportation: Provide transportation to players and VIP guests before, during and after the tournament. Assist with the inventory and control the distribution of official tournament vehicles. Drivers must be at least 25 years old. Committee also assists in the return of vehicles after the tournament. Drivers must be at least 25 years old and provide a valid driver’s license. This Committee sometimes requires a lot of downtime due to its unpredictable schedule.

TV Spotter: Assist Golf Channel with tournament responsibilities including carrying microphones and equipment for Golf Channel staff.

Volunteer Headquarters & Uniforms: Responsible for the operation and management of the Volunteer Headquarters Tent during tournament week. This is for the exclusive use of credentialed volunteers. Assist with full food and beverage operations within the volunteer dining area. Assist Committee Chairmen with Volunteer check-in. Inventory and distribute volunteer apparel. Responsibilities include management of uniform distribution, apparel exchanges, sales and returns. Volunteers will need to be available prior to tournament week to assist with Uniform Distribution.

Volunteer Pool: Available "on call" to help out wherever needed; Be on-site during tournament week to assist any Committee that requests extra help at the last minute due to volunteers not showing up for their shift or simply being busier than expected.

Walking Scorers: Record statistics and scores for players on a Palm Pilot as part of the ShotLink system. Must be able to walk 18 holes and attend a MANDATORY meeting.

Will Call/Credentials: Responsible for the operation of the Will Call office (off-course) and assist with distribution of credentials that have been ordered in advance or left for pickup for future rounds. Assist with controlling the issuance of badges and tickets to the Admissions Committee and to Will Call.

Schedule Preference

Volunteers are asked to work a minimum of twenty-four (24) hours, as scheduled by your Committee Chairman in order to qualify for the “Volunteer Golf Day.”
Due to a limited field and shorter playing time, several committees will not split shifts. The A.M./P.M. shifts will only be used if you are put on a committee that requires longer hours. **Note: This is a schedule guide to assist the coordinators, NOT an actual schedule.

Please choose at least one.
02/25/2018 02/26/2018 02/27/2018 02/28/2018 03/01/2018 03/02/2018 03/03/2018 03/04/2018
SUN* MON* TUES* WED THU FRI SAT SUN
A.M.* A.M.* A.M.* A.M. A.M. A.M. A.M. A.M.
P.M.* P.M.* P.M.* P.M. P.M. P.M. P.M. P.M.
Please have a supervisor contact me for schedule preference closer to tournament
*Additional Volunteers are needed Sunday - Tuesday in the committees listed below:
Transportation
Supply Distribution
Tournament Office Help


Order Merchandise

Volunteer Package - $75

(required)

On behalf of the Tucson Conquistadores and our youth charity beneficiaries, we thank you for your help and continued support!



Men's   Women's
Volunteer Badge
Good Entire Tournament Week
(10) Any Day Tickets
Good Wednesday-Sunday

Volunteer Appreciation Party
Yes, I would like to attend the Volunteer Appreciation Party on Monday, February 26, 2018
I would like to bring a GUEST to the Volunteer Appreciation Party on Monday, February 26, 2018 ($25.00)

(Please call Margaret at 520-571-0400 if there any changes to your above selections. Please note, you can RSVP for Appreciation Party and prepay for guest any time prior to tournament.)


Additional Volunteer Purchase Options (optional)
Qty
Qty
Qty
Qty
One Size Qty
One Size Qty
Qty


Volunteer Information

*Required



Release of Liability

In connection with my activities listed herein as a volunteer at the Tournament to be held at Omni Tucson National Resort, Tucson, Arizona, I agree and understand that my presence at the Tournament and any volunteer work or services performed by me for the Tournament, TOUR, Tucson Conquistadores, their affiliates and subsidiaries and their respective officers, directors, agents, members, employees and officials, as well as any other volunteer (collectively referred to as “the Indemnified Parties”) may expose me to both unknown and unanticipated risks of harm or injury. In consideration of and as a prerequisite to my participation as a volunteer, I acknowledge that such risks exist, assume all such risks, and release and discharge the Indemnified Parties from any and all claims for liability for personal injury (including death) or property damage that I may suffer while performing such volunteer work or service, whether or not on the premises of Omni Tucson National Resort, including, without limitation, any claim arising out of any condition of the premises used by TOUR for the Tournament or the conduct or any person in connection with the preparation for, supervision of, or conduct of the Tournament or any practice round or activity connected or related to it. I accept full responsibility for the costs of treatment for any injury or damages I may suffer while participating as a volunteer in connection with the Tournament. I have fully informed myself of the contents of this Release by reading it before signing it and agree to be bound by the terms set forth herein in consideration for performing volunteer services.

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